Terms and Conditions

Payment of fees

  1. We accept responsibility for the payment of the College fees which include tuition fees, boarding fees (if applicable) and any other fees and expenses required by the College.
  2. Tuition and boarding fees are fixed by the Board from time to time. Fees are due by the 20th of the month following the invoice.
  3. All other fees and charges are payable by the 20th of the month following the invoice.
  4. Preschool fees are payable monthly in advance by direct debit.
  5. Where tuition fees remain unpaid and no arrangement has been made as to their payment, then the Board of Governors may require us to remove the student from the College.
  6. No fee is refundable where the pupil does not start or does not complete a full term.
  7. Irrespective of time away on leave, sickness or for other reasons, full fees will be charged.
  8. In the event that the term’s fees and charges are not met, or there is a lapse in an instalment regime resulting in a debt equivalent to two terms’ fees, the debt will be referred to the College’s solicitors or a debt recovery agency to commence debt recovery. The College will require the withdrawal of the pupil concerned until all outstanding amounts are recovered.

Registration and Acceptance Fees

  1. A non-refundable Registration Fee, as fixed by the Board from time to time, is payable with this application. (Note this is a registration fee only and does not commit the College to accept the student.)
  2. A non-refundable Acceptance Fee, as fixed by the Board from time to time, is payable on the acceptance of the offer of admission to the College to secure a place.
  3. A non-refundable Boarding deposit (if applicable) as fixed by the Board from time to time, is payable on the acceptance of admission to Queen Margaret House to secure a place.


  1. In agreeing with these Terms and Conditions of Enrolment we declare that we are not aware of any conditions which may affect our daughter’s ability to study or to take full part in College activities.
  2. If the College subsequently discovers any undisclosed information it reserves the right to withdraw the offer of a place at the College or terminate the enrolment of the student at the College.
  3. If an acceptance of a student is dependent on Government funding for Special Needs and that funding is subsequently withdrawn the College reserves to right to require the parents/guardians to meet the shortfall of funding, or to terminate forthwith the enrolment of the student at the College.

Notice of withdrawal from school

  1. At least a term's written notice of intention to withdraw the student from the College (and the Boarding House where applicable), or four weeks written notice for the Preschool is required. This written notification must be addressed to the Enrolments Registrar. For withdrawal at the end of a school year notice is required by the last teaching day of Term 3. Fees are payable over the notice period.
  2. Where no notice or insufficient notice is given a fee of up to twelve weeks tuition will be charged in lieu of notice.


  1. The College requires punctual and regular attendance from all students.
  2. The College is to be notified of absence of any student by 9.00am on the day via the College answer-phone. Lateness or absence must be explained in writing on the day of the student’s return.
  3. Prior approval for leave of the student from College during term time must be sought in writing from the Principal. It may be granted at the College’s discretion. There will be no remission of fees.

Standard of conduct

  1. The student is subject to the rules and disciplines of the College.
  2. The College reserves the right to stand down, suspend, request the withdrawal of or expel the student from the College for any act or omission that is in breach of the rules of the College, or for any act or omission which, in the opinion of the College, justifies such action.

Disclaimer of liability

  1. The College accepts no responsibility for any injury suffered by the student while she is in the care of the College.
  2. The College accepts no responsibility for loss or damage to personal property while on College premises or in the care of the College.

Religious tuition and observance

  1. Attendance at religious tuition and observance is required.

Fees protection insurance

  1. A compulsory fees protection scheme is in place for domestic students from Year One to Year Thirteen and a charge is levied on fees. This provides for the continuation of tuition in the event of death or permanent disability of either parent where they are both signatories to the Offer of Acceptance documentation. Cover is extended to age 70 for death and 65 for permanent disability.
  2. Where fees are paid by parties other than parents the College must be notified at the time of acceptance of a place in the College.

We collect the following personal information about students:

  • name, address, gender, date of birth, ethnicity, iwi affiliation, and citizenship
  • name, ethnicity, and contact information
  • the names and contact information for caregivers
  • important health information
  • information about any electronic device that connects to the school network
  • information about interactions with staff and other students
  • information about learning and wellbeing

If you choose not to provide personal, health, and caregiver information, we will be unable to enrol you at the school.

We collect personal information in order to:

  • record learning progress
  • keep students safe and care for their wellbeing
  • communicate with our school community
  • celebrate achievement and diversity
  • record financial information
  • pass academic and wellbeing information to another school if a student leaves Queen Margaret College
  • provide library, health, and information technology services

Besides our staff, we share some of this information with government agencies, like the Ministry of Education and NZQA, in order to meet the legal requirements of the school.

You can read information from the Ministry of Education about enrolling and starting your child at school here, and about the electronic information collected by the Ministry here.

We may also share some of this information with other reputable partners who provide educational and wellbeing services for the school, such as software providers.

There are security cameras at school. The camera footage is used to keep students, staff and our property safe and secure. Only a few managers have access to this information.

We keep your information safe by locking away written information and using secure computers with passwords for electronic information. We only allow teachers and other people who work at the school to access it.

Individuals have the right to ask for a copy of personal information we hold about them, and to ask for it to be corrected if they think it is wrong. If you would like to ask for a copy of your information, or to have it corrected, you can contact us at privacy@qmc.school.nz, or +64 4 473 7160, or 53 Hobson Street, Thorndon, Wellington 6011, New Zealand.

The College's privacy policies comply with the Privacy Act 2020. All Policies, including privacy policies, can be found online at https://qmc.schooldocs.co.nz/ with the community username "qmc" and community password "passionate".

Terms and Conditions are subject to change from time to time and these will be published on the school’s website.